A Smart Office is a high-tech hybrid workplace with a human touch. Designed to improve the overall office space with the best management tools, they make employees work smarter, better, and faster.
Companies nowadays keep a secure attachment with high-tech advancement in one form or another. It has changed the concept of employee experience with creative workplace options.
According to the latest research report on the market, the size of the smart office market is growing fast. By 2025, its global market size is projected to hit USD 57.05 billion. It is also expected to generate a 13.2% CAGR during the projected time frame (from 2017 to 2025.)
Increases Productivity
Employees often get stressed looking for a better workspace in their office, losing morale and productivity.
Research says companies who invest heavily in new infrastructure benefit from increased productivity and overall growth. Better equipment and devices enable secure processing, monitoring, and smooth running of the business.
Improves Employee Retention
A smart office solution boosts a positive work culture promoting harmony among the employees. It connects every individual as a team with a better flow of communication, leading to lower employee retention.
Simplifies Work Scheduling
With advanced technology, you can create simplified work schedules for employees. It comes up with easy sharing of documents, files, and others among the employees. It makes the entire process of work management easier.
Improve Employee Engagement
Employees who are most satisfied with their workplace are also the most engaged. They come to work energized and are ready to generate ideas to make good progress each day.
The foundation of a smart office is the use of the Internet of Things (IoT). It is an intelligent ecosystem that manages various working conditions with the help of several connected devices.
IoT in the smart office can be divided into three main categories. These are- infrastructure, repurposed intelligent home devices, and business-specific IoT devices.
The following technologies are some of their integral components that help control almost everything.
7 Smart Office Options That Makes Work Life Easier
1. Smart Desks And Conference/ Meeting Rooms
Smart desks enhance various aspects of the employees’ amenities, well-being, and productivity. Depending on its system, it provides appropriate conditions for an excellent sit-stand posture.
It keeps track of open and reserved desk spaces, which can be searched and reserved by an online booking platform. It helps in finding employees who are in different parts of the office building, making communication easier. It will again depend on the privacy mode selected by the employees.
Similarly, smart conference rooms can make employee meetings or video conferencing pretty much more comfortable. One can easily monitor the usage of these shared office spaces and fasten the booking procedure.
2. Modern Video Monitoring
Generally used for preventing internal theft or for other security purposes, smart offices make pervasive use of camera technology. It helps to analyze the usage of office spaces with different angle views, light, and zoom features.
The split-screen feature helps to monitor different locations at a time from just a computer or a smartphone. Stored in the cloud, these images or any client data can later be downloaded if the need arises.
3. Gamification
In every job that must be done there is an element of fun. – Mary Poppins
Gamification has been playing a significant role in smart companies for years now. Be it for sales, onboarding, or other processes, companies now know the importance of designing their games right.
Many times we can see gamification efforts fall flat because of the ‘forced fun’ factor. However, savvy managers know how to create the best opportunities with intelligent tools.
Gamified apps keep sensors that help their users know their efficiency. It gives employees a better sense of self while at work. Moreover, it can also drive in motivating rewards and recognition opportunities across the office.
Vantage Fit gives employees a specialized health program. It is a customizable fitness application that promotes workplace health and wellness with gamification. Winners can redeem their fitness points directly in the app.
4. Intelligent Climate And Lighting Control
When someone likes it cold, others like it hot. Companies find it hard to please every employee. But smart technologies have made it easier than before. Employees can now have climate control in the office, saving expenses and energy.
Intelligent climate control systems detect preferences, usage patterns and regulate temperature accordingly. It is proven to have significantly improved employee morale and productivity. Several companies offer smart thermostats controlled with web browsers or mobile apps.
Similarly, one can manage control over windows, doors, and lights with just a tap on the screen.
5. Indoor Maps
It serves as tour guides inside office buildings. Employees or visitors can use indoor maps to navigate office floors. It helps them easily find their way out with their smartphones. One can search for conference rooms, halls, or any other office space and get the perfect direction to their destination.
6. Cloud Based Rewards And Recognition Program
Cloud-based tools do a lot more than recognition. It is changing the way employees give, receive and observe rewards and recognition. These platforms are quick to implement, real-time, and can be fully customized to fit your specific needs.
At Vantage Circle, we help engage and encourage employees through privileges, rewards, and engagement programs. It is currently one of the leading cloud-based employee engagement platforms for many top companies across different products and services.
7. Voice Control
The use of voice control doesn’t only make things easier but also sophisticated. The makers of digital assistants are getting more into commercial services these days.
Like we already have Alexa for Business- the most well-defined office assistant. Be it booking the conference room, starting a phone call, or sending an email, Alexa for business does it all with voice commands.
The accuracy of such voice technology is exceptional, resulting in enhanced productivity and resource utilization.
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