{"id":1279,"date":"2020-12-07T08:22:59","date_gmt":"2020-12-07T08:22:59","guid":{"rendered":"http:\/\/people.utm.my\/azhari\/?p=1279"},"modified":"2020-12-07T08:23:01","modified_gmt":"2020-12-07T08:23:01","slug":"21-gmail-hacks-you-didnt-know-about-2","status":"publish","type":"post","link":"https:\/\/people.utm.my\/azhari\/2020\/12\/07\/21-gmail-hacks-you-didnt-know-about-2\/","title":{"rendered":"21 Gmail Hacks You Didn\u2019t Know About"},"content":{"rendered":"\n

Gmail<\/strong> is a service that needs no introduction. Over the past 15 years, Google\u2019s free email platform <\/strong>has become an important part of our lives, dethroning Hotmail (and now Outlook<\/strong>) to become the reference in the sector. Like us, you\u2019re probably enjoying the advantages of having a Gmail account and are probably confident that you know it like the back of your hand\u2026 but are you really aware of all the things it can do?<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Gmail Notifier<\/strong>DOWNLOAD<\/a>7<\/p>\n\n\n\n

In today\u2019s article, we\u2019re going to share a list of tips and tricks<\/strong> to make the most of your Gmail<\/strong> account. As you\u2019ll discover, there\u2019s a lot more to using your email than checking your inbox every morning and sending messages to your friends and family. We hope you find it helpful!\"\"00:3003:11

1. Undo send <\/strong><\/h2>\n\n\n\n

One of Gmail\u2019s most interesting and useful options is the possibility of cancelling an email you\u2019ve sent by accident,<\/strong> perhaps by inadvertently hitting \u201cSend\u201d before you were ready. And let\u2019s be honest, who hasn\u2019t had the experience of firing off an email and immediately regretting it? Fortunately, using this little trick, the recipient will never read your message. Want to know how to do it?<\/p>\n\n\n\n

Gmail gives you the option of unsending an email you\u2019ve sent, but it only works for a certain period of time<\/strong>. The interval ranges from five to a total of 30 seconds from the moment you hit \u201cSend.\u201d<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

To set a time limit for unsending messages, you need to access your email settings (click the gear icon in the upper right corner of your screen). In that window, then go to the \u201cGeneral<\/strong>\u201d tab and look for the \u201cUndo send<\/strong>\u201d section. Gmail\u2019s default setting is five seconds to undo send, but you have the option of extending that time to 30 seconds.<\/p>\n\n\n\n

Once this time is set, whenever you send an email, you\u2019ll see a little message at the bottom of the screen informing you that your message has been sent, along with the Undo<\/strong> button. If you click it, your email won\u2019t reach your recipient, and it will reopen for you to continue editing it.<\/p>\n\n\n\n

2. Set up an out-of-office reply<\/strong><\/h2>\n\n\n\n

Who doesn\u2019t like to disconnect from the daily grind and especially the internet when they go on vacation? However, upon your return, you\u2019re likely to be hit by an avalanche of emails, including some important ones you need to answer. For these situations, it\u2019s useful to know how to turn on Gmail\u2019s out-of-office reply<\/strong>.<\/p>\n\n\n\n

First, go to the Settings<\/strong> menu (click the gear-shaped icon in the upper right corner).<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Under the \u201cGeneral\u201d<\/strong> tab, look for the \u201cVacation Responder<\/strong>\u201d option and click the \u201cVacation responder on<\/strong>\u201d button. Next you need to set the first day and the last day for your out-of-office reply to be sent. Finally, just write the subject line and body of your email.<\/p>\n\n\n\n

If for some reason you decide to disable the vacation responder, just follow the above steps and select \u201cVacation responder off.<\/strong>\u201d<\/p>\n\n\n\n

3. Synchronize various email accounts in Gmail<\/strong><\/h2>\n\n\n\n

Gmail lets you synchronize more than one email address<\/strong> under the same account. Best of all, in addition to other Google accounts, you can import accounts from other servers, such as Outlook or Hotmail, and thus have all your emails centralized.<\/p>\n\n\n\n

To synchronize several email accounts on Gmail, first you need to set them up<\/strong>. Although the process may seem complicated or tedious at first, it\u2019s not so bad once you get the hang of it. First open your Gmail settings (the gear icon) and click \u201cSettings.<\/strong>\u201d<\/p>\n\n\n\n

In this new window, click the \u201cAccounts and Import<\/strong>\u201d tab, and under \u201cCheck mail from other accounts<\/strong>\u201d click \u201cAdd a mail account.<\/strong>\u201d Enter your account information, and from now on, all your emails will reach your Gmail inbox.<\/p>\n\n\n\n

If you want to reply directly to your emails from Gmail, you need to set this up as well. Go back to \u201cAccounts and Import,<\/strong>\u201d find the \u201cSend mail as<\/strong>\u201d section and click \u201cAdd another email address<\/strong>.\u201d Set up the email address you want to import, and in the window to compose an email, you\u2019ll have option of choosing which account you want to send it from.<\/p>\n\n\n\n

4. Organize your messages by priority <\/strong><\/h2>\n\n\n\n

Most people receive a huge amount of emails every day, which can make it hard to spot messages that are truly important. To make this task easier, Gmail has a star icon<\/strong> you can use to mark important messages and make them stand out from the rest.<\/p>\n\n\n\n

Using this feature is really simple: just click the star<\/strong> that appears next to the email in question. But you\u2019ll probably need more than a single star to organize your emails according to their importance. Fortunately there\u2019s a very simple way to do this.<\/p>\n\n\n\n

To set up priority icons in your inbox, go to the Gmail Settings menu. There, click the  \u201cGeneral\u201d<\/strong> tab and look for the \u201cStars<\/strong>\u201d section. By default Gmail will only display the yellow star, but you have the option of adding other icons to highlight emails.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

If you want to add new stars or icons to Gmail, just drag that icon from the \u201cNot in use<\/strong>\u201d to the \u201cIn use<\/strong>\u201d section. Then, be sure to click the \u201cSave Changes<\/strong>\u201d button. Now you can add new icons to your messages by clicking successively on the star.<\/p>\n\n\n\n

5. Organize your messages using labels<\/strong><\/h2>\n\n\n\n

If the star system isn\u2019t enough for you, Gmail lets you add labels <\/strong>to email groups to organize and classify your inbox in a much more visual way.<\/p>\n\n\n\n

To use Gmail labels, first open the Settings<\/strong> menu of your email by clicking the gear icon. In the new window, click the \u201cLabels<\/strong>\u201d tab.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

The process to create labels on Gmail is quite intuitive. First you\u2019ll see the system labels created by the service itself, the default categories and finally the labels generated by users. If you want to create a new label, simply click the \u201cCreate new label<\/strong>\u201d button and fill in the fields requested by Gmail.<\/p>\n\n\n\n

Creating labels is truly useful because it lets you group several emails under the same category<\/strong>, with an icon in the color of your choice, which makes it easier to not only find emails but also to check your inbox at a glance. If you need more help with creating labels on Gmail, don\u2019t worry. In the guide below, we\u2019ll walk you through all the steps<\/strong> to do this.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

How to stop Gmail spam foreverREAD MORE<\/a><\/p>\n\n\n\n

6. Customize your inbox<\/strong><\/h2>\n\n\n\n

Without a doubt, your inbox<\/strong> is the most important part of your Gmail account, and also the one you use the most frequently. There you can check for new emails, reply to them or delete them. Although Gmail has greatly evolved since its inception and currently offers a more streamlined inbox, some users may still find it confusing. That\u2019s why we strongly suggest customizing it<\/strong>.<\/p>\n\n\n\n

\"\"<\/figure><\/div>\n\n\n\n

To choose the tabs you want to see in your inbox, click the \u201cSettings<\/strong>\u201d icon followed by \u201cInbox<\/strong>.\u201d This will open a new window where you can choose which tabs to show in your inbox (Primary, Social, Promotions, Updates and Forums). That way they won\u2019t all appear in your \u201cPrimary\u201d inbox.<\/p>\n\n\n\n

7. <\/strong>Create and add filters<\/h2>\n\n\n\n

One interesting way to have absolute control over your emails is to add filters to your incoming messages<\/strong>. These filters are capable of automatically performing actions<\/strong> when certain emails reach your inbox (for example, deleting messages from certain senders, adding labels, archiving emails with attachments of a certain size, etc.).<\/p>\n\n\n\n

To manage and create filters on Gmail, first open the Settings<\/strong> menu of your email. From there, click the \u201cFilters and Blocked Addresses<\/strong>\u201d label. In this new window you\u2019ll have an overview of all the filters currently linked to your email address.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

To add a new filter, go to the end of the list and click \u201cCreate a new filter.<\/strong>\u201d There you can specify whether your filter should be associated with the recipient, email content or size, whether the message has an attachment, chats, etc. Then click \u201cCreate filter<\/strong>\u201d and decide what steps Gmail should take when you receive an email that meets your chosen specifications. Then just click the blue \u201cCreate filter\u201d button<\/strong>. It\u2019s that easy!<\/p>\n\n\n\n

8. Block other<\/strong> users<\/h2>\n\n\n\n

Gmail is capable of sending any email it considers suspicious or potentially fraudulent straight to your spam box. However, there are times when you may receive emails from people you find a lot more irritating than spam, and you\u2019d like to delete them from your inbox. In these situations, the most practical thing to do is to block the sender<\/strong>, but\u2026 do you know how to do that?<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Blocking a user on Gmail is quite easy. Simply find an email you received<\/strong> from that persona non-grata, open it and click the icon with the three vertical dots that appears next to the \u201cReply\u201d icon. This will open a drop-down menu where you only need to click the \u201cBlock\u2026<\/strong>\u201d button.<\/p>\n\n\n\n

Alternatively you can block someone\u2019s emails by creating a filter<\/strong> for them. To find out how Gmail filters work, see point 7.<\/p>\n\n\n\n

9. Create a task list<\/strong><\/h2>\n\n\n\n

Are you the kind of person who needs to respond to hundreds of emails every day and ends up forgetting about half of them? Don\u2019t worry, you\u2019re not the only one, and Gmail knows perfectly well that this is a common problem. That\u2019s why the email service offers the option of creating a task list<\/strong> so you\u2019ll always know which emails you should reply to throughout the day<\/p>\n\n\n\n

To create a task list on Gmail, simply select the email in question (without opening the email) and click \u201cAdd to tasks<\/strong>\u201d at the top of your inbox.<\/p>\n\n\n\n

\"\"<\/figure><\/div>\n\n\n\n

Then you\u2019ll see a floating window with all of your pending tasks. As you complete them, you can check them off so they disappear from the screen<\/strong>. That way you\u2019ll never forget to reply to an important email during your workday.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Tips to personalize your Gmail accountREAD MORE<\/a><\/p>\n\n\n\n

10. Change your Gmail theme<\/strong><\/h2>\n\n\n\n

If you like to customize your PC down to the last detail, you\u2019d probably love to change the appearance of your Gmail inbox<\/strong>. To do so, just click Settings (the gear icon) and select \u201cThemes<\/strong>.\u201d<\/p>\n\n\n\n

Then Gmail will show you a wide variety of beautiful images to change the appearance of your Gmail interface. If you\u2019re not crazy about any of them, don\u2019t worry, because you can also use any image you want by clicking on the \u201cMy photos<\/strong>\u201d option.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

After choosing your background image for Gmail, you can also change the background color of the service<\/strong> and add a variety of effects to beautify your inbox. This is ideal for anyone who spends long hours using their email for work and enjoys adding a personal touch to all of their things.<\/p>\n\n\n\n

11. See all of your email logins <\/strong><\/h2>\n\n\n\n

Your email contains lots of personal data and secrets that you wouldn\u2019t want anyone else to find out. That\u2019s why email accounts are frequently targeted by hackers, identity thieves,<\/strong> and even jealous partners<\/strong> who are dying to comb through your personal email.<\/p>\n\n\n\n

If you suspect that someone else has logged into your Gmail account without your permission<\/strong> but don\u2019t know how to check, we recommend reviewing your email access history<\/strong>. The process is really easy and only takes a few seconds.<\/p>\n\n\n\n

First, open your Gmail inbox and go to the bottom of the page. In the lower right corner, you\u2019ll see \u201cLast account activity<\/strong>\u201d and beside it, how many minutes or hours ago your email was last accessed. Then click \u201cDetails<\/strong>.\u201d<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Then a window will open with all the logins to your account<\/strong> listed by access type and by IP address. If you see any suspicious activity, we recommend clicking the button marked \u201cSign out all other sessions<\/strong>,\u201d changing your email password, and informing Google of this unauthorized access.<\/p>\n\n\n\n

12. Have chats and videoconferences and make calls using Hangouts<\/strong><\/h2>\n\n\n\n

If you\u2019re a Hangouts<\/strong> user, you\u2019ll be happy to know that you can chat,<\/strong> make calls<\/strong> and have videoconferences <\/strong>from your Gmail inbox. The control panel can be found in the lower left corner of your screen so\u2026 what are you waiting for to talk to your friends?<\/p>\n\n\n\n

13. Back up your email <\/strong><\/h2>\n\n\n\n

Although you\u2019re probably used to having your email stored in the cloud, it\u2019s nice to have a backup<\/strong> on your computer in case of an emergency.<\/p>\n\n\n\n

Google offers a simple method to export a copy of your email (in addition to the rest of your data in the company\u2019s possession) and save it on your PC. To do this, go to the \u201cCreate a new export<\/strong>\u201d option in your Google account (click here<\/strong> <\/a>to do that) and make sure to check the \u201cMail<\/strong>\u201d option.<\/p>\n\n\n\n

14. Share your email account with another person<\/strong><\/h2>\n\n\n\n

For work or personal reasons, you may find yourself in a situation where you need to give another person access to your email account<\/strong> but you don\u2019t want to share your password with them. Gmail has a simple method to give someone access to your account so they can reply reply to emails on your behalf without being able to change your settings or password, for example<\/strong>.<\/p>\n\n\n\n

To grant temporary access to your email to another person, just go to Gmail Settings and click the \u201cAccounts and Import<\/strong>\u201d tab. In the \u201cGrant access to your account<\/strong>\u201d tab, click the \u201cAdd other account<\/strong>\u201d button and specify that person\u2019s email address.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

As we explained, this will allow the person to access your inbox and reply to messages for you<\/strong>, but they can never steal your account, because all of the settings and password options will be blocked.<\/p>\n\n\n\n

If you want to learn more about this option on Gmail, check out the article below.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

The Best Alternatives to GmailREAD MORE<\/a><\/p>\n\n\n\n

15. Send confidential messages<\/strong><\/h2>\n\n\n\n

If you frequently send messages or attachments with sensitive or confidential data, you\u2019ll be pleased to learn that Gmail has added the option of sending private and highly confidential messages<\/strong>. These emails have an expiration date<\/strong> (that is, they disappear after the date you select), and they cannot be copied, forwarded or printed<\/strong>. The same goes for their attachments. Moreover, to open these messages, the recipients will need a passcode generated by Google.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

To send a confidential email, first compose your message and add your attachments as usual. Next, click the \u201cTurn confidential mode on\/off<\/strong>\u201d button at the bottom of the screen (just to the right of \u201cInsert photo<\/strong>\u201c). Then set up your confidentiality settings and save the changes. Your message is ready to be sent!<\/p>\n\n\n\n

16. Insert files from Google Drive<\/strong><\/h2>\n\n\n\n

Google Drive<\/strong> is seamlessly integrated with Gmail, so you can add attachments from this cloud storage service right in your email.<\/p>\n\n\n\n

\"A\u00f1adir<\/figure><\/div>\n\n\n\n

To add a file from Drive to your email, simply compose your message as usual and then click the Google Drive icon<\/strong> at the bottom of the screen. A new window will then open where you can choose your desired file from your cloud storage account and add it to your email.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Google Drive<\/strong>DOWNLOAD<\/a>7<\/p>\n\n\n\n

17. Use keyboard shortcuts<\/strong><\/h2>\n\n\n\n

Many people are unaware of the fact that Gmail has a large assortment of keyboard shortcuts you can find by pressing Shift + ?<\/strong>. They are really useful if you use your email every day and want to boost your productivity a bit.<\/p>\n\n\n\n

Gmail has two types of keyboard shortcuts,<\/strong> the kind that are always enabled, and they kind you need to activate using the shortcuts menu (Shift + ? key and then the option \u201cEnable\u201d)<\/strong>.<\/p>\n\n\n\n

\"\"<\/figure><\/div>\n\n\n\n

You can find all of them below:<\/p>\n\n\n\n

Keyboard shortcuts that are always enabled:<\/strong><\/h3>\n\n\n\n

Compose and chat:<\/strong><\/p>\n\n\n\n

  • <Shift> + Esc : <\/strong>Focus main window.<\/li>
  • <Esc> :<\/strong> Focus latest chat or compose<\/li>
  • <Ctrl> + . :<\/strong> Advance to next chat or compose.<\/li>
  • <Ctrl> + , :<\/strong> Advance to previous chat or compose.<\/li>
  • <Ctrl> + <Enter> :<\/strong> Send.<\/li>
  • <Ctrl> + <Shift> + c :<\/strong> Add Cc recipients.<\/li>
  • <Ctrl> + <Shift> + b :<\/strong> Add Bcc recipients.<\/li>
  • <Ctrl> + <Shift> + f :<\/strong> Access custom from.<\/li>
  • <Ctrl> + k :<\/strong> Insert a link.<\/li>
  • <Ctrl> + ; :<\/strong> Go to previous misspelled word.<\/li>
  • <Ctrl> + \u2018 :<\/strong> Go to next misspelled word.<\/li>
  • <Ctrl>+ m :<\/strong> Open spelling suggestions.<\/li><\/ul>\n\n\n\n

    Formatting:<\/strong><\/p>\n\n\n\n

    • <Ctrl>+ z:<\/strong> Undo.<\/li>
    • <Ctrl> + y:<\/strong> Redo.<\/li>
    • <Ctrl> +< Shift> + 5 :<\/strong> Previous font.<\/li>
    • <Ctrl> + <Shift> + 6 :<\/strong> Next font.<\/li>
    • <Ctrl> + <Shift>+ \u2013 :<\/strong> Decrease text size.<\/li>
    • <Ctrl> + <Shift> + + :<\/strong> Increase text size.<\/li>
    • <Ctrl> + b :<\/strong> Bold.<\/li>
    • <Ctrl> + i :<\/strong> Italics.<\/li>
    • <Ctrl> + u :<\/strong> Underline.<\/li>
    • <Ctrl> + <Shift + 7 :<\/strong> Numbered list.<\/li>
    • <Ctrl> + <Shift + 8 :<\/strong> Bulleted list.<\/li>
    • <Ctrl> + Shift + 9 :<\/strong> Quote.<\/li>
    • <Ctrl> + [ :<\/strong> Indent less.<\/li>
    • <Ctrl> + ] :<\/strong> Indent more.<\/li>
    • <Ctrl> + <Shift> + l : <\/strong>Align left.<\/li>
    • <Ctrl> +<Shift> + e :<\/strong> Align center.<\/li>
    • <Ctrl> + <Shift> + r :<\/strong> Align right.<\/li>
    • <Ctrl> + <Shift> + , :<\/strong> Set right-to-left.<\/li>
    • <Ctrl> + <Shift> + . :<\/strong> Set left-to-right.<\/li>
    • <Ctrl> + \\ :<\/strong> Remove formatting.<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"

      Gmail is a service that needs no introduction. Over the past 15 years, Google\u2019s free email platform has become an important part of our lives, dethroning Hotmail (and now Outlook) to become the reference in the sector. Like us, you\u2019re probably enjoying the advantages of having a Gmail account and are probably confident that you know it like the […]<\/p>\n","protected":false},"author":14428,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"off","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[3],"tags":[],"class_list":["post-1279","post","type-post","status-publish","format-standard","hentry","category-news"],"_links":{"self":[{"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/posts\/1279","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/users\/14428"}],"replies":[{"embeddable":true,"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/comments?post=1279"}],"version-history":[{"count":1,"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/posts\/1279\/revisions"}],"predecessor-version":[{"id":1280,"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/posts\/1279\/revisions\/1280"}],"wp:attachment":[{"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/media?parent=1279"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/categories?post=1279"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/people.utm.my\/azhari\/wp-json\/wp\/v2\/tags?post=1279"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}