Etiquette is the code of polite behavior in society or particular professional settings.
Communication between a lecturer and a student falls into this ‘particular professional setting’. Be it in the classroom or a one-to-one meeting in the office, etiquette must be followed.
Here is a guideline to appointment etiquette. Please follow this when making an appointment.
- Please remember you are communicating with your lecturer, not your friends.
- Make appointment to meet.
- Walk-ins are only permitted during designated Student Meeting Time (please refer to my timetable).
- Appointments always get higher priority than walk-ins.
- Always refer to my schedule before making an appointment, so you can choose an appropriate time for both you and me.
- Please use appropriate methods to make an appointment.
- Acceptable methods include: Email (please use my official email address), Phone messages (SMS, WA), face-to-face.
- Please use appropriate sentences and wording to make an appointment. Please be specific too.
- Not acceptable: I 1 2 c u 2moro @ 4
- Acceptable: I would like make an appointment to see you tomorrow at 4pm. OR May I see you tomorrow at 4PM?
- Please be specific on time, place and reason(s).
- For example: ‘After Zohor‘ is not specific. Is it after the time for Zohor? Or after you pray Zohor? If so, when do you usually pray Zohor: early or late?
- Please cite your name and info. I do not keep ALL of my students numbers and email addresses with me.
- Please cite the reason you want to meet. This way I can ready the resources to ensure a smooth meeting.
- Examples: Are we meeting to :
- discuss your grades? — I will prepare the appropriate files
- your assignment? — I will prepare the resources and assignment sheets
- your behaviour? — I will prepare my patience
- Examples: Are we meeting to :
- Please be clear how many people are coming with you to the appointment. This is to ensure there is enough room.
- Please bring the appropriate things and resources to ensure a smooth meeting or discussion.
- For example: If you want to discuss the tutorial, please bring the tutorial questions and your answer.
- Please silent or switch off your phone before you enter my room. After all, you are here to meet and discuss with me not your friends.
- Please be on time for your appointment. My time is as important as yours.
- If you are to be late, by no fault of your own, please send a message to notify me. Please be sure to state the reason.
- For example: I am sorry I will be late due to a punctured tyre on my bike.
- Please dress appropriately when you meet me. Please follow the UTM Guideline.
- Bring your own laptop or print it out (No USB). If you need to show me a program, or a softcopy of your presentation, reports, etc; please bring your laptop. Or print it out.
This guide is not to burden you but to make things easy for you now and your future. Respecting another is always a positive anywhere in the world.
