The last Debriefing Meeting I chaired was held in March 2025, during which Dr. Wan Hairul served as our Senior Research Manager (SRM). However, his tenure at the Research Management Centre (RMC) was short-lived, lasting only 40 days. Subsequently, Nur Fatimah Marwar took over the responsibilities. In line with recent organizational restructuring, we no longer use the title SRM; the role has since evolved into two separate leadership functions—Head of Profund Unit and Head of Promans Unit.
Now, four months later, we convened the next Debriefing Meeting, which marks a renewed commitment to holding these sessions regularly every month, InsyaAllah. Despite current manpower limitations, the Project Management and Monitoring Division (PMMD) continues to strive toward operational stability and effectiveness.
The Debriefing Meeting serves as a critical platform to:
-Discuss and resolve pressing issues faced by both PMMD and the Finance Department (FD).
-Align and synchronize work processes, particularly in areas of overlapping responsibilities, such as grant activation, fund disbursement, and reporting mechanisms.
Meeting Highlights – 8 July 2025:
- Time: 2:30 PM – 4:50 PM
- Venue: RMC’s BM1
- Chaired by: Myself
This session proved to be particularly challenging and complex, with numerous issues tabled for discussion. Notably:
- Two key issues require separate follow-up meetings due to the involvement of multiple stakeholders and the need for cross-unit consensus before a decision can be made.
- Several other matters, however, were successfully deliberated and resolved, Alhamdulillah.
Despite the hurdles, the collaborative spirit between PMMD and FD was evident, and all parties demonstrated a shared commitment to improving workflows and service delivery.
As we move forward, these meetings will be instrumental in fostering a more responsive, accountable, and integrated research management ecosystem at UTM. Regular debriefings will not only improve efficiency but also enhance transparency and mutual understanding across divisions.
Other tasks of the day:
- Endorsing several End Reports (ER)
- Completing the Examiners Report form for Qualifying Assessment to PhD (MJIIT), for Engineering Education research —> Refer image above.
- Brief meeting with my SPACE FYP student – Pik.
- Dealt with various RMC issues (as usual).
#20242025 Day 014
#Monday
