Part 3_Star rating for ICESYS: What you should know?

Before you apply for the star rating, you need to register your project first.  After the registration was approved, only then you can apply for star rating application.  To register the project, there are certain things that you need to prepare (in writing).   What I did is, I type the description in words or notepad and I just copy paste it in the system.  It is easier this way as the system cannot idle long.

You need to write description for 

a) an executive summary (300 words)

b) problem statement (300 words)

c) background (300 words)

 

Other than that, you need to select and fill in information on the relevant boxes such as duration, location, SDGs, objectives, milestones, output and such.

In addition, you need to upload certain documents as attachment such as report, survey (observation, questionnaire and analysis), proposal, flowchart, letter of appointment, collaboration letter, milestone and paper work.  

In my case, I also uploaded participant attendance, report, survey results and letter (if you use Google Form, just download the report and save as PDF).  

You can recycle the same documents for your star rating application.  

Once you have filled in the boxes with * and uploaded the relevant evidence, you have to submit this registration application first, before you can apply for star rating. 

Tips:  Please make sure that your registration is completed and approved a few days before the final deadline for star rating application.  For “last minute people”, make sure your project is approved before you complete the star rating application.  You can do it within an hour (or so) if you have all the necessary information and documents at hand.  

 

Part 2_Star rating for ICESYS: What is the difference between the five star rating?

There are specific differences of criteria for different star rating.  In addition, the documents or evidences needed are also different.  

Star rating 1:    The community has a positive orientation towards the programme.  An attendance exceeds or equal to 80%.  The two documents needed: 1) Attendance List and 2) Official document of community involvement consent (it could be in a form of letter or certificate of attendance or recognition).

Star rating 2:    The community consider the programme relevant and needed.  A formal university-community cooperation agreement exists.  Stakeholders generally agree to the implementation of the programme. The two documents needed: 1) Questionnaire / Interview and 2) Letter of Collaboration.  If you have attendance list, it is an optional (better to have it).

Star rating 3: The community action programme results in change in attitude/ knowledge/ skills or aspirations.  Participants exhibit a change in attitude, knowledge, skills and/or aspiration. The three documents needed: 1) Survey form, 2) Interviews Transcription & analysis and 3) Video – before and during program

Star rating 4:   The community programme results in a change of practice.   Participants adopted the innovations that were introduced.  The three documents needed: 1)  Observation checklist, 2) Interviews Transcription & analysis and 3) Video – before and during program.  Report is not compulsory (but once you have it, it will be rated to 5 star).

Star rating 5: The community is empowered and can independently sustain the practice that was introduced through the programme.  Participants continue to practice innovations without UTM’s assistance.  The four documents needed: 1) Report (contains description of event, put pictures etc. and if you have conducted survey, include the findings of the survey too in the report), 2) Observation checklist & analysis, 3) Video – before and during program and 4) news – media coverage (provide the URL link of the media coverage such as UTM news).  In addition, you also need to state the impact of program and sustainability value (need to write a description about this in the report)

 

 

Part 1_Star rating for ICESYS: Required documents

There are certain things that are needed for star rating that you apply in ICESYS.  

Make sure you have the following (if not all, it is suggested that you have the starred documents):

a) Facility/Tools/Equipment/Machinery/System invented for the community (Write the description – PDF file)

*b) Letter of Appointment or Official document of community involvement consent

c) Letter of Cooperation (Official document of community involvement consent)

d) Letter of Intent (LOI)

e) MoU (Memorandum of Understanding)

f) MoA (Memorandum of Agreement)

g) Intellectual Property (IP) (Give the evidence of IP number etc. – PDF file)

h)  Award (Upload the certificate which indicates the award that you won – PDF file)

*i) Attendance List (Make sure you take the attendance of participants during the program)

*j) Questionnaire / Interview (Survey form, Interviews Transcription & analysis) – It would be better if you prepare a formal report which contains information about observation checklist & analysis.  This is needed for Star rating 4 and 5.

*k) Video – before and during program (I do not know how to combine video within a video so, I just created a video which I included pictures that I took during the program)

l) News – media coverage (This is needed for Star rating 5)