A Day of Endless Tasks: Between PRGS at the Ministry, PhD Students, and End Reports

Today tested both my stamina and patience. As early as 5 a.m., I began my journey to the Ministry of Higher Education (MOHE), Putrajaya, to attend the Pembentangan Permohonan Skim Geran Penyelidikan Pembangunan Prototaip (PRGS) Tahun 2025. This is an important milestone for UTM, with 15 researchers invited to pitch their proposals at the ministry.

The PRGS sessions are scheduled from 2–4 September 2025 (Tuesday–Thursday), 9.00 a.m. to 6.00 p.m., at Jabatan Pendidikan Tinggi, Putrajaya. I arrived around 9.15 a.m. and although the first session was planned for 10.30 a.m., it was eventually delayed. That was only the beginning of what became a super hectic, tightly packed day.

From morning until evening, I had to attend 10 pitching sessions, spread across Level 5, 7, and 8. In the rush, I had no time to eat or even to perform prayers in between. Thankfully, as a musafir (traveler), I was able to pray later at my hotel after checking in.

Check out this FB post, another photo after PRGS pitching from PM Dr. Roswaniwara and team.

Why is PRGS so important? Unlike fundamental research grants, PRGS focuses on bridging the gap between research and commercialization. It helps transform promising prototypes into viable products that can benefit industries and society. For UTM researchers, securing PRGS means turning ideas into innovations that bring real-world impact.

But my responsibilities didn’t end when the pitching sessions were over. After a short rest at the hotel, I turned back to other official tasks. I arranged the pre-viva PhD session for my engineering education student, set for tomorrow morning at 8.30 a.m. At the same time, I checked on his progress in publication, and Alhamdulillah, both of his papers were accepted today, though revisions are still needed.

After Isya, my night shifted into yet another demanding phase. I sat down to settle over 50 End Reports requiring my endorsement. This is the part I dislike, not because I don’t value the work, but because I wish I wasn’t always doing it so late. The reality is that audits and endless administrative demands keep pushing these tasks down the line, and eventually, they pile up.

As I reflect on today, I realize how academic life in research management is often about navigating multiple layers of responsibility, supporting researchers in winning grants, mentoring students, ensuring compliance, and somehow finding time to complete my own scholarly commitments. It is a cycle of service, sacrifice, and silent resilience.

Tomorrow awaits, with more pitching sessions, student matters, and administrative duties. For now, I rest, hoping to find the strength to continue this journey with patience and purpose.

#20242025 Day 064

#Tuesday

2021 Day 182 Task – Checked RADIS and Submitted Research Grant Progress Reports & CV Update

After going through my research grants in RADIS UTM system, I realized that it’s time for me to submit quite a number of grant progress reports. I have completed and submitted a progress report for a research grant that has ended last 2 months. However I forgot to check about my other research grants.

But honestly, most of the time was actually focused on improving and enhancing my CV. I realized that my CV was not super complete in terms of all the tiny details. Don’t be mistaken. I do have my CV and the CV is in decent condition and also updated. I just wanted to update one that is updated to the fullest detail, that means up to all the conferences that I presented and attended, all the students and topics of the master presentations, all the details of the research grants and all the details of the publication and others.

Day 341 Task – Checking & Updating My NewRadis Account

I am fortunate that I was awarded with several research grants this year and last year. To run the projects, I have appointed my student under the GRA and SRA scheme in NewRadis roughly 1 month ago. Unfortunately, the appointment require some amendment but I receive no email to notify me about this. I only realized this when I login my NewRadis account.

Although I felt like blaming the system why no email was sent to inform me about this, I am blaming myself as well because why I am not aggressive in following up on the matter. From now on, I need to regularly login to my NewRadis account on a weekly basis, perhaps every Monday, to check on any Returned Application or Pending Application. InsyaAllah, by being more aggressive, I won’t waste time.

Read all my “1 Official Task Per Day Record Challenge for 2020” —> https://people.utm.my/zakiyamani/category/1-activity-1-day/ 

Day 27 Task – Updating my UTM RADIS System

There has been numerous activities in my UTM RADIS System. I have received new grants, applied for new activity as well as waiting for claim for activities. Today, I am checking out and trying to update my Radis. One grant will be ending this 31st January and I need to prepare a report for that grant. Then, managed the other grants as well. All the best to me 🙂 . One of my grant has been just activated.

Other tasks:

  • Updating CAR for my courses.
  • Checking and update for MPC project.

Read all my “1 Official Task Per Day Record Challenge for 2020” —> https://people.utm.my/zakiyamani/category/1-activity-1-day/

 

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