Category: ELPPT

Is it possible to get band 5 for Course Blended status at the beginning of the semester?

Someone (a junior) asked me, “Is it possible to get band 5 (blended level) for Course Blended status at the beginning of the semester?” To be honest, I don’t care because I know that one of the requirements for band 5 is an Active Index. So, assuming we meet the other criteria (course design, activity, evaluation, and resources), we should be able to get band 4 at the start of the semester. If you obtain a backup storage of elearning from someone who has achieved band 5 in the previous semester, you can easily accomplish band 4 by restoring it to your pure virgin-like elearning (tongue in cheek remark!). But to get band 5, you need to make sure the Active Index is higher than 28. The Active Index is determined by how many times students “engage” in your elearning, such as by responding to forum posts, submitting assignments, or using resources.

I used to get band 5 at the end of semester. But I want to experiment if I can get band 5 before mid term break. For this session (semester 1 and 2, 2025/2026), I chose to “change” the resources of my elearning by including, in addition to reading materials and class notes, a flashcard with a quiz at the end of it. This is for self-assessment. My goal is for students to be able to self-assess their learning after each topic, regardless of whether the lesson was performed synchronously, asynchronously, or in person.

So, even though it is only Week 2 (following the Eid holidays), I discovered that two out of four courses have achieved level 5 with an Active Index more than 30. So, even if it is early in the semester, it is doable to accomplish this.

What and how to upload for e content – 2023?

  1. Log in to UTMPORTAL
  2. On your left side, click ACADEMIC tab so you can scroll down and select T&L Delivery and Resources
  3. Click T&L Delivery and Resources (it is in the middle, in between Home and Measure of Student Learning).
  4. You will see several boxes: Blended learning, ODL, OBE, NALI & HIEPS, E-content.
  5. Click E-content
  6. On your right side (there is an icon with + button Add New). Click the Add New icon
  7. Fill in the information needed such as Project name (I normally add the Course Title) etc. To be on a safe side, make sure you have a variety of materials which you can put in different categories. We can only add ONE material in ONE category.
  8. Click the Submit button if you are ready to be evaluated. Please double check if you have submitted the materials. It should not be in draft mode (will not be evaluated)

Note: ALWAYS make sure the date start develop and date end develop is for the current year. DO NOT put the date start develop as previous year e.g. 2022, 2021 etc. even though you develop the materials on that particular year and only use the materials in the current year i.e. 2023.

Examples of materials (Make sure the materials can be accessible or set it into PUBLIC MODE):

  1. Video based learning = YouTube video or any other video that you create such as using Genially etc. (make sure you allow students to write their comments to get 2 marks) = video based learning category. For videos that I created in Genially, it does not have a feature which students can add their comments, or ask questions which I or other students can answer, so, the marks that I got is 1 mark.
  2. Gamification = Quizzes or tests in Kahoot! or Quizziz etc. with more than five questions. 5 questions is the minimum. So, better make it more than five. PLEASE make sure you create the questions. For Quizziz, you can take questions from existing sets which are created by other users, but PLEASE at least add your own questions. In my case, what I do is I would browse at existing questions and if it is relevant, I will add it in the set of quiz that I am creating. But at the same time, I will revise some wordings (change the verb), add answer explanation and add other questions that I create myself. So, let’s say there are 10 questions, half of it will be from me and another half will be from other users. For add explanation feature, it allows your students to read explanation about the correct answer, if they answer wrongly. So, without your physical presence, your students can still learn from the predetermined explanation. This is an example of a set (quiz) that I make it public which contains feedback that students can refer to (only available to some questions though).
  3. Collaborative tools = Padlet, Wakelet etc. which contains 80% of your notes/materials and 20% of activities (e.g. questions that students can answer and discuss).
  4. Communicative tools = Prezi, Quizziz (interactive slide mode) etc.

How many marks that we can get if let’s say we submit one materials based on the above categories?

  • Based on my personal experience, the marks are varied. For example, I got 1 mark for a YouTube video (which allow students to leave their comments etc.) but I got 2 marks of a similar video in another year.
  • For Prezi note, last year (2022) I got 2 marks but the previous year (2021), I got 1 mark. What is the difference? The evaluator’s evaluation. The rubric is the same. The evaluators are different. In both sets, I added questions in the notes which students can reflect and interact but only the 2022 version has better marks.
  • For gamification, I also got different marks of similar materials. For this material with Dungeon and Dragons theme, I got 1 mark (year 2021). But for this material (last year 2022), it was not approve. It is not considered as gamification but interactive content (which category is that? If you ask me, there is no INTERACTIVE CONTENT category in the e content. It is one of the criteria of assessment as stated in the rubric). Genially is an apps like Canva in which you can create video, gamification content, poster etc. It has many features that you can select and use to create variety of INTERACTIVE CONTENT. I am still learning about the features in Genially. It is trial and error as I do not attend any formal training except watching countless hours of YouTube videos that people create about Genially.

Tips:

  • If you are pair/team teaching with your colleagues and your colleagues do not subscribe to any platform such as Quizziz, Prezi, Padlet etc. (which can be costly), you can negotiate with them to use their class notes or materials and you create new digital materials using the platforms that you have subscribed. I do this with some of my colleagues. PLEASE add their names too and MAKE their names VISIBLE because it might be semi-hidden in some of the features.
  • When you revise your class notes (pair/team teaching courses), please inform your colleagues and ask their opinion about the revised version. You can discuss with your colleagues the things that you can improve etc. and you can include that in your OBE report (CQI part). With proper documentation, you can even write an article to share your teaching practices in journals like Action Research Journal, Action Learning: Research and Practice etc.

FAQs (That I have asked Dr Nihra and others have asked me before which I asked Dr Nihra about it for confirmation)

  • Question 1: Can we claim a content which we created in 2020 but we never claimed it before as ELPPT evaluation and we still use the content in the current semester?

Answer 1: YES. You can upload the material in the E content for this year (2023) ELPPT evaluation. Make sure you put the start develop date and end develop date THIS YEAR. I made a mistake in 2020 when I put the start develop data in 2019 and the end develop data in 2020 because I developed the material during semester 2 which started in September 2019 and ended in January 2020. The material was not approved. But since it contained evidence of students’ interaction of asynchronous discussion which happened during the semester which ended in January 2020, I claimed the material for my 2020 ELPPT evaluation. It was approved and I got marks for that.

  • Question 2: Can I claim videos that my students created? It is a part of the assignments that I gave them.

Answer 2: NOPE. ANY material have to be created by you (or created together with another colleague who is the instructor of a course that you are paired with in either team or pair teaching). You need to make sure that you COLLABORATE with your colleagues to create, update and refine the materials.

  • Question 3: Can I upload the WebEx recording on YouTube and considered is an e content material?

Answer 3: You can record a video using WebEx and upload it on YouTube BUT NOT THE ACTUAL class session with your students that you recorded (in this case, the video will be more than 1 hour long). OR if you know how to edit the video and cut it into several parts, just try out your luck then! I am not the evaluator (*tongue in cheek remark!)

  • Question 4: Can I upload more than one material of the same category?

Answer 4: As of 2021 evaluation until now, we cannot upload MORE THAN ONE material of the same category. For example, if I have more than one set of test/quiz on QUIZZIZ or Kahoot!, I cannot submit more than one set (Gamification material).

Penilaian baru ELPPT 2023

Terdapat perubahan bagi penilaian prestasi Staf Akademik (LPPT) tahun 2023 dalam beberapa aspek seperti pindaan Kaedah Penilaian Kualiti Pengajaran di bawah Komponen Pengajaran bagi menggantikan penggunaan Teaching Excellent System (TES) yang dimansuhkan. Bagi komponen Bonus, ianya dimansuhkan dan komponen CPD diwujudkan.

Oleh yang demikian, wajaran terkini LPPT mengikut pilihan Major LPPT adalah seperti berikut:

Nota: Bagi maklumat lanjut berkaitan perubahan ini boleh disemak melalui Slaid Penambahbaikan LPPT 2023. Maklumat Penambahbaikan LPPT juga terdapat di laman web Jabatan Pendaftar. 

How to submit ELPPT (UTM)?

I could only blame myself because I forgot the steps that I should do to submit the ELPPT.  Few friends also asked me about the same thing.  Well, I am not alone!  Phew

So, I asked Dr Dina (the person in charge of the help desk) today (27 December 2022, Tuesday).  

Here are the steps

  1. Go to UTMHR (log in from UTMPORTAL)
  2. Click LPPT – Sistem penilaian prestasi tahunan bagi staf akademik (the icon is in pinkish color) 
  3. On the left hand side corner, click Pengesahan (the thumbs up icon)
  4. Write a brief statement in the Catatan (Yellow color).  It could be anything.  
  5. Click the Submit button.

Note: We can submit multiple time even after we have submitted earlier BEFORE the dateline which is Thursday, 29 December 2022 (5pm)

ELPPT 2022: Training

What kind of training that you can upload the information in the ELPPT?  That is the question that I ask myself and few others.  This is also a question that I got from others which I have no answer.  Personally, I received numerous version of the answers.  But, one of them said “Kalau latihan tu ada penilaian, kita boleh letak.  Kalau takat datang nganga, lepas tu lupa, dapat sijil kehadiran atau penghargaan tu, mengada la kan nak letak dalam ELPPT.  Yang latihan ada penilaian ni, bukan senang nak dapat sijil.  Selalunya ada markah.  Tak dapat markah tertentu, ada latihan yang langsung tak kasi sijil tau“.

So, with arm that knowledge, since I attended more than five trainings with evaluation at the end of the session, I tried to fill in and upload whatever relevant certificates in the ELPPT. Being me, I was unsure about it so, I asked more than one person about it.  I even attended a help desk session to ask the person in charge and she guided me.  But, it was rejected.  

In this case, always double check the information.  So, I asked few more people and triangulate the information.  But the best person would be someone who has done it before.  I asked a friend who had attended the same training before and she had filled in the ELPPT for that (year 2020).  She suggested the following:

  • Under “Komponen Perkhidmatan Profesional”, select “Penglibatan Aktiviti Akademik”
  • Under “Nama Projek/Persatuan”, type the name of organisation such as MyDigital Educator @ MOHE – Content Creator Expert (just use the information in the certificate).
  • Under “Peranan”, select “Pengembangan/ Penyebaran Ilmu”

In addition, other information that you need to add depends on the information that you can find in the certificate such as date, place and so forth.  

I do not know if it will be accepted or rejected after I made the amendment.  But, at least I tried.  

TESDCP: Talent Management System

FSSH has its own system for any official letters (e.g.  Task force letter from FSSH).  

So, you may not get any appointment letter from your email but the letter will be uploaded in the system.  You need to download the letters and upload it in the TESDCP system (which is managed by UTM, not FSSH).  

Where?  The system is known as Talent Management System.  

User name is your staff number and the password is your I/C number.  Please make sure you change the password which is predetermined for better security.  

TES: How to complete course file (new way)- especially for FSSH academicians

For FSSH academicians, these are the steps that you can use to complete the task

a) Make sure you complete the course file in the respective system.

b) Once you have completed the course file, go to the course file of a specific course, click View Course File (B3).   You will see the list of courses that you teach for that particular semester.  Make sure you click the relevant year for evaluation.  Do not choose the previous year courses! (tongue in cheek remark!)

c) To view the course content, click View of a specific course (at your right side).  

c) You might see a Print icon on the top middle.  Click that Print icon

You will see there is a link that you can copy (Click HERE to see example)

d) Copy the link and paste in TES (URL box)

Tips: Make sure you complete the course file well.  Meaning, double check if there is a missing document which you might have not uploaded yet.  You can submit ONLY ONE course (they emphasize QUALITY, not QUANTITY).  But if you want to submit all courses by using only one link, you can save all links in a Google Doc.  Just link the Google Doc or Google (make sure the link is set as “Anyone with the link” as a viewer.

But please be aware that this does not related to programme auditing in which the auditor(s) might look at your course file randomly.  So, if you only complete one course file, thus, it might jeopardize your programme to receive proper accreditation.  

 

TESDCP: What is new in the course file (TESDCP)?

There is a new feature in TES (Course file).  We have an option either to upload the documents as usual or you can link (copy-paste URL) the course file that you use.  For example, if you use Google Drive, copy-paste the link here and make sure you make it as public – so people can see it without having difficulty.   

In this picture, you might see that there is a red notification (* not compulsory).  This is because I have completed the course file using the old style.  I did this back in July 2022 immediately after we presented the marks.   But apparently, I have to provide the link of the course file in the URL box.   If not, the B3 (Yearly Validation) will be empty (not Green).

Previously, it is time-consuming to complete uploading documents at two different systems.  There is no doubt about that. Who am I, though, to challenge that? I only comply grudgingly. I am aware of individuals who give up and could not be bothered to upload the materials to the appropriate systems. Occasionally, a simple hands-on uploading can be challenging if we do not know where the required documents are saved.

Normally, I would simultaneously upload course materials to TES and the faculty’s course file system.  This is the “old” practice.  Because I am aware with myself with selective memory, I know where the documents (files) are and so do not need to search for them later.  Alhamdulillah, with the new feature, I no longer have to do that.  I just need to complete my course file in one system and copy-paste the link in TES.   (Refer to B5 – Link eLPPT – in yellow color)

Note: I would like to extend my gratitude towards those experts who created/upgraded the systems to make things easier for us as compared before.

 

Penarafan bintang bagi projek perpindahan pengetahuan (Knowledge Transfer Project – KTP) menggunakan ICESYS

Cara:

  1. Pergi ke laman web https://icesys.utm.my/
  2. Daftar masuk menggunakan UTMID dan kata laluan ACID.
  3. Pastikan anda telah mempunyai bahan yang diperlukan dalam bentuk PDF (dan juga penerangan tentang projek – boleh ditaip terdahulu di tempat lain seperti Words atau Notepad sebelum dimasukkan ke dalam sistem. Ini adalah bagi mengelakkan gangguan teknikal atau capaian internet ketika pengisian maklumat)

Nota: Pastikan laporan projek telah lengkap kerana terdapat beberapa maklumat yang diperlukan untuk dimasukkan dalam ICESYS adalah dari laporan tersebut seperti. Yang berikut adalah sub-tajuk dalam laporan.

a) PENGENALAN PROJEK: Latar Belakang Projek, Objektif Projek, Skop Projek dan Kepentingan Projek.

b) PENERANGAN KAJIAN DAN AKTIVITI YANG DIJALANKAN

c) HASIL KAJIAN DAN AKTIVITI YANG DIJALANKAN: Perlu analisa data dari soal selidik/temubual, gambar (ketika aktiviti dijalankan)

d) PERINCIAN PRODUK HASIL KAJIAN (jika berkaitan): Penerangan secara ringkas produk yang dihasilkan melalui penyelidikan ini contohnya produk/prototaip, model, modul, aplikasi,

e) IMPAK KEPADA PEMEGANG TARUH: komuniti dsbs.

f) ISU, CABARAN DAN CADANGAN PENYELESAIAN: Penerangan ringkas tentang isu, cabaran serta cadangan penyelesaian dalam melaksanakan projek-projek yang dijalankan bagi proses penambahbaikan masa hadapan.

g) KESIMPULAN DAN PENUTUP: Penerangan perlu menyatakan kaitan projek dengan dasar kerajaan

E-content… oh… E-content

Remember about the post that I posted few weeks (months) ago? I got the information from the session that I attended. I might have misconception on certain. When I look at my ELPPT 2019 (last year) evaluation for the E-Content, I managed to get 3 marks: 1 mark (Receptive Basic) and 2 marks (Receptive Closed) from 7 E-content materials I uploaded. One thing for sure, if you upload two materials which fall under the same category such as Receptive Basic, you will get 1. So, if you upload one material falls under the category of Receptive Basic and one materials which falls under the category of Receptive Closed, you will get 3 marks. By merely uploading two materials of different categories, you will get accumulated marks. Darn, isn’t it?

I just need to clarify that online quiz like Quizziz is considered as Receptive Basic. Yup. It is 1 mark. But it is kind of confusing because, it is interactive in a way that students interact with the material by answering the questions, and they get immediate feedback (depending on the setting). What went wrong here?

What about Prezi note. It clearly falls under the category of Receptive Basic (1). So how do I get the 1 marks for Receptive closed category (2 marks)? I put my Prezi note on my people.utm.my/hadijahjaffri. There. It is upgraded into another category.

So, if you are asking me how to get 3, 4 or 5 marks. Clearly, I don’t have any idea. Apparently whatever things that I learn so far from whatever workshop does not help much. Am I feeling despair?

Why should I? I know I have done the best. That is all that matters.

UTM Open Day