A Day of Endless Tasks: Between PRGS at the Ministry, PhD Students, and End Reports

Today tested both my stamina and patience. As early as 5 a.m., I began my journey to the Ministry of Higher Education (MOHE), Putrajaya, to attend the Pembentangan Permohonan Skim Geran Penyelidikan Pembangunan Prototaip (PRGS) Tahun 2025. This is an important milestone for UTM, with 15 researchers invited to pitch their proposals at the ministry.

The PRGS sessions are scheduled from 2–4 September 2025 (Tuesday–Thursday), 9.00 a.m. to 6.00 p.m., at Jabatan Pendidikan Tinggi, Putrajaya. I arrived around 9.15 a.m. and although the first session was planned for 10.30 a.m., it was eventually delayed. That was only the beginning of what became a super hectic, tightly packed day.

From morning until evening, I had to attend 10 pitching sessions, spread across Level 5, 7, and 8. In the rush, I had no time to eat or even to perform prayers in between. Thankfully, as a musafir (traveler), I was able to pray later at my hotel after checking in.

Check out this FB post, another photo after PRGS pitching from PM Dr. Roswaniwara and team.

Why is PRGS so important? Unlike fundamental research grants, PRGS focuses on bridging the gap between research and commercialization. It helps transform promising prototypes into viable products that can benefit industries and society. For UTM researchers, securing PRGS means turning ideas into innovations that bring real-world impact.

But my responsibilities didn’t end when the pitching sessions were over. After a short rest at the hotel, I turned back to other official tasks. I arranged the pre-viva PhD session for my engineering education student, set for tomorrow morning at 8.30 a.m. At the same time, I checked on his progress in publication, and Alhamdulillah, both of his papers were accepted today, though revisions are still needed.

After Isya, my night shifted into yet another demanding phase. I sat down to settle over 50 End Reports requiring my endorsement. This is the part I dislike, not because I don’t value the work, but because I wish I wasn’t always doing it so late. The reality is that audits and endless administrative demands keep pushing these tasks down the line, and eventually, they pile up.

As I reflect on today, I realize how academic life in research management is often about navigating multiple layers of responsibility, supporting researchers in winning grants, mentoring students, ensuring compliance, and somehow finding time to complete my own scholarly commitments. It is a cycle of service, sacrifice, and silent resilience.

Tomorrow awaits, with more pitching sessions, student matters, and administrative duties. For now, I rest, hoping to find the strength to continue this journey with patience and purpose.

#20242025 Day 064

#Tuesday

A Rare Free Morning, Productive Work, and an Afternoon of Strategic Discussions

Today, I was fortunate to have an unexpectedly free morning after the Postdoc Monitoring Session scheduled earlier was cancelled. For someone in an administrative role like mine, uninterrupted time during office hours is a rare and precious commodity. Those three to four hours without meetings or official commitments allowed me to focus fully on my personal official tasks — particularly research-related work and publication matters. Alhamdulillah, I managed to complete several important items on my to-do list, and the sense of progress was deeply satisfying. In the busy world of administration, such blocks of time are gold, enabling deep, focused work that is otherwise difficult to achieve amidst back-to-back meetings.

During the morning, I also had the chance to meet Dr. Nor Farahwahida to discuss strategies and review the progress of our Engineering Education PhD student. These one-to-one discussions are crucial in ensuring that students remain on track and that supervisory teams are aligned in their guidance.

After lunch, I attended a mock presentation session at the RMC Meeting Room for Dr. Norhafiza Khalid’s KKP project proposal, which has been shortlisted for presentation in the KKP 2025 Proposal Presentation Session on 21 August 2025. This mock session was an opportunity to refine the proposal pitch and strengthen its content before the actual presentation. It was an engaging session, filled with constructive feedback and ideas for improvement. Unfortunately, I could not stay until the end, as I received an unexpected call from my superior, the Deputy Vice-Chancellor (Research & Innovation).

I immediately proceeded to his office for a lengthy discussion on a particular matter concerning research funding. The issue at hand was complex, and while we explored several possible solutions, none felt like the perfect fit. We agreed to revisit the topic in greater detail during tomorrow morning’s JKPD meeting, where more stakeholders can weigh in.

By the time the discussion ended, I realised how mentally demanding the day had been. The meeting required deep concentration, critical thinking, and strategic decision-making — the kind of cognitive effort that leaves you both mentally drained and professionally fulfilled.

It was a day of unexpected openings, productive use of precious time, and high-level problem-solving — a reminder that in the world of research management, flexibility and readiness to pivot are as important as planning itself.

FRGS 2025: A Sudden Turn, a Tight Deadline, and a Research Mission That Matters

The Fundamental Research Grant Scheme (FRGS), funded by the Ministry of Higher Education (MOHE), faced an unexpected disruption in early February 2025 when the MyGRANTS system abruptly went offline. Since then, the fate of FRGS proposals and the many researchers who had applied, remained uncertain, leaving a cloud of doubt over the national research agenda.

However, today brought a surprising development. All FRGS applicants from the early 2025 cycle, including myself, received an email notification instructing us to improve and resubmit our proposals manually. Specifically, we were asked to include supporting quotations for V24000 (research materials), V28000 (professional services), and V29000 (rental and maintenance). What came as a shock was the urgency of the deadline, just 33 hours to revise, complete, and submit everything to our respective Research Alliance (RA).

Once verified for completeness and accuracy, the proposals will be forwarded to the Research Management Centre (RMC) for final submission to MOHE. The timeline is intense, but the mission remains clear.

My FRGS proposal this time focuses on a cutting-edge topic:
Converting Fuel Oil Blended Stock (FOBS) to Hydrogen using waste catalysts from refineries.
This project holds great promise in addressing the long-standing FOBS-related issues faced by refineries worldwide, particularly in sustainability and waste valorization. I believe strongly in the future relevance of this research, which is still in its early stages.

Since 2020, I have been working on this idea with the help of several research students. Together, we have built a foundation with experimental and thermodynamic studies and have already published several research articles. Alhamdulillah, the work is steadily gaining traction.

Despite the sudden rush and limited time, I remain committed to pushing this research forward. The road may be steep, but if successful, this project could contribute meaningfully to sustainable hydrogen production and industrial waste management.

Let’s hope this proposal finds its way to success and that FRGS continues to support transformative research like this for years to come.

#20242025 Day 033

#Saturday

Engineering Identity Development: A National Responsibility

Today, after lunch, I set aside time for a PhD consultancy session with my engineering education student, Izwan. He has been a full-time PhD candidate for the past three years, and his research focuses on the development of a framework for Engineering Identity Development (EID) within the Malaysian context.

Our discussion today reminded me of how critical EID is for our younger generation. In recent years, we’ve seen a worrying trend: a decline in student interest in STEM, particularly engineering. This shift has become even more apparent with the rise of social media, which often pulls young minds toward instant gratification and away from long-term, intellectually challenging pursuits like science and engineering.

This begs the question: Are we, as a nation, doing enough?
Are we on the right track, as a government, ministry, school system, teachers, parents, and as a community?

We must not take this lightly. Engineering is not just another field; it is a pillar of national development. Engineers are the ones who build, design, and solve the grand challenges of our time. If we fail to inspire our youth to pursue engineering, we risk weakening the very foundation of our nation’s future progress.

That’s why developing a strong engineering identity among students must be a collective priority. We need more programs, more initiatives, more mentorship, and more exposure to real-world STEM experiences at all levels—from primary school to university. We need to celebrate engineers, share their stories, and let students see how science and technology can shape a better Malaysia.

It’s time we all do our part, in whatever capacity we can, to reignite the love for STEM and ensure our next generation proudly identifies as engineers, scientists, and innovators.

Other tasks today include managing AJEE submissions and reviewing.

#20242025 Day 032

#Friday

PhD Viva for Tan Wan Ting – Exploration of PFAD to Biodiesel

Today, the PhD viva session for my student, Tan Wan Ting, was successfully conducted. Her research focused on the conversion of PFAD to biodiesel using a sulfonated sago pith waste catalyst, an innovative and sustainable approach to renewable fuel production. The external examiner was Datuk Prof. Dr. Taufik Yap, the internal examiner was PM Dr. Muhammad Arif Ab Aziz, and the viva chairman was Prof. Ir. Dr. Nor Aishah Saidina Amin, assisted by Dr. Amnani as co-chair. I had the pleasure of supervising this work alongside PM Ir. Dr. Mazura Jusoh.

Alhamdulillah, it was a very engaging and insightful viva session. I particularly enjoyed the moment when I met Datuk Taufik Yap again—we always end up having a good laugh together, and today was no exception. Hahaha…

Other tasks of the day include checking and commenting on my other PhD student’s thesis draft, and also my Undergraduate student (Sumaiya) research work.

More info and pics from FB Post.

#20242025 Day 030

#Wednesday

Attending Sesi Ujibakat Innovathon Musim ketiga 2025

The audition session for the third season of Innovathon in the southern region of Malaysia was held at Universiti Tun Hussein Onn Malaysia (UTHM) on 29 and 30 July 2025. My wife and I participated in this audition. It was a truly fascinating experience, seeing so many innovators coming together to take part in the event. There were three screening stages, and Alhamdulillah, we successfully passed all three stages. From here on, it’s all in God’s hands. If we are granted the opportunity, we may be selected for the final 56. InsyaAllah. Allah is All-Knowing.

#20242025 Day 029

#Tuesday

A Visit by SPRM: An Opportunity for Us to Assist Them

Something unexpected beyond my schedule took place and dominated majority of my time today. As I was attending a meeting at the Research Alliance office at 9:00 AM regarding the New Funding Formula (NFF), scheduled to end just before 11:00 AM, I received a call from Wan (10.30am), our assistant at the RMC office. She informed me that four officers from the Malaysian Anti-Corruption Commission (SPRM) had arrived at our office, requesting to meet either the Director or the Deputy Director.

I immediately returned to the RMC office and met with the officers. In short, they were seeking clarification on a particular matter, and we fully cooperated and provided the necessary assistance. Alhamdulillah, the process went smoothly, and they were able to achieve their objective for the day.

As for us in RMC, we were simply glad to be of help. It was certainly a unique experience, not the kind of official duty typically encountered by an academician or university administrator.

Other tasks performed today: (1) Attending the NFF meeting, (2) Mock presentation for my MKKL student (Nizam about his project ALCOA+ for pharmaceutical industry).

#20242025 Day 008

#Tuesday

Taklimat Jabatan Audit Negara untuk R&D&C&I

TAKLIMAT PENGAUDITAN TERHADAP PROGRAM PENYELIDIKAN, PEMBANGUNAN, PENGKOMERSIALAN DAN INOVASI (R&D&C&I) BAGI DANA PENGUKUHAN DAN PEMERKASAAN UNIVERSITI PENYELIDIKAN (RU)

On the same day, I also have 2 more meetings. The second one was Mesyuarat Sebut Harga that was held in BM2 at 10.30am, and another one was eOTR meeting with my PMMD team that was held at the same venue at 2.30pm.

#20242025 Day 003

AMSET Research Group Strategic Planning Writing Workshop

In the era where research grants reduces, diminish and shrink, I was invited to this program to share about Research Grant Opportunities for UTM Researchers. It’s best to focus our effort more on industrial and international research grants. That’s the way to go. Thanks AMSET RG for inviting me as a speaker.

Hopefully the sharing was fruitful and beneficial to AMSET members, as well as the students. InsyaAllah.

After lunch I missed Dr. Ilyas inspiring sharing. I heard his sharing was aspiring!

FB Source and Linkedin source for more pics.

In the afternoon, I have MESYUARAT JAWATANKUASA PENGURUSAN JABATAN TNC (P&I) BIL. 3/2025 to attend too.

#20242025 Day 001

INATEX 2023 – Gold, Silver, and Bronze Medal – A Colourful Combination

Alhamdulillah! I am so grateful to Allah for this success. It all belongs to the hard work and dedication of the team and students.

Here are some news/pictures from INATEX:

FCEE News

PM Dr. Mazura Jusoh’s post

RMC INATEX 2022 Official Video