Category Archives: Management

Bengkel Perancangan Strategik 2020 dan Pembangunan Pelan Jangka Panjang 2021-2025

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Tarikh: 11-12 Februari 2020 (Selasa-Rabu)
Tempat: Dewan Merak, Level 2, Hotel D Palma Ampang.

  1. 10.30 am – Taklimat bengkel from PM Dr Suzana selaku Pengerusi Bengkel Strategik. Beliau mengharapkan percambahan idea secara profesional dalam berkongsi dan membangun peta strategik dan balance scorecared FTIR selaras dengan 6 KFA Utama UTM. Peta Strategik ini perlu dihantar pada 5 Mac 2020.
  2. 10.40 am – Ucapan Alu-aluan oleh Dekan. PM Dr Astuty Amrin mengingatkan untuk sama-sama bekerja lillahitaala. Semoga Allah membalas kebaikan bukan sahaja dengan 100% eLPPT tetapi juga nikmat kesihatan yang masih diberikan oleh Allah SWT.
    1. KFA1 Excellence in Learning and Teaching, and Transformative
      Campus Experience – Diketuai oleh PM Dr Khairur Rijal – tough job untuk semakan kurikulum.
    2. KFA 2 Research Excellence, Industry and Community Engagement – Diketuai oleh Dr Nur Azaliah Abu Bakar
    3. KFA 3 Sustainable Campus, Infrastructure, Information and
      Communication (ICT) System – Diketuai oleh Dr Norliza Mohammad
    4. KFA 4 Talent Transformation, Governance and High Performance
      Delivery – Diketuai oleh En Nasir
    5. KFA 5 Advancement and Business Development for Financial
      Sustainability – Diketuai oleh PM Dr Nazri Mahrin – Business Center (5 entities as income generator) to get 1Mill in 2020.
    6. KFA 6 Global Prominence and Branding – Diketuai oleh PM Dr Nor Zairah Ab Rahim.

3. Prof Dr Shahrin bin Mohamad (Pro Naib Canselor Strategi UTM) fokus kepada pembangunan peta strategi dan balance scorecard.

    1. Realtime short time survey.
      https://www.menti.com/mgcw9bx8pc – 42 27 27.
    2. PGU 3 2020 – UTM able to get RU within 2 years by moving to the same direction. Get more from https://www.utm.my/smo/playbook-pgu-3-2020-utm-global-plan-phase-3-2020/
    3.  There are 5 Big Things PGU III 2020.
      1. The Strategy Map
      2. Strategic Objectives by KFA
      3. The Key Amal Indicators and Targets
      4. The High Impact Programs
      5. Strategic Initiatives, Action Plan or activities
      6. Expected Headlines
    4. DNA UTM (9) to ISES (Integrity, Synergy, Excellence, Sustainability).
    5. UTM Strategy MAP 2020 UTM-STRATEGY-MAP-2020-02012020
      Add new elements S2 – UTM Core Values-Driven Talents with Great Sense of Well-being (without we realized – we are the stakeholder of UTM). Need program for togetherness, happy, cheerful and – Great Sense of Well Being. New term for 2020 is ‘work-life integration’. Previously was ‘work-life balance’.
    6. Bayaran utilities akan ditanggung oleh fakulti. Bajet adalah daripada peruntukan mengurus.
    7. Kurangkan birokrasi dan processing time.
    8. Kenaikan pangkat perlu lebih transparen dan processing time kenaikan pangkat dimaklumkan dalam tempoh 2 tahun.

4. Prof Emeritus Dato’ Ir Ts Dr Zainai bin Mohamed (fasilitator and mentor FTIR)

    1. UTM History from 1904 (Technical School), 1972 National Institute of Technology (ITK) and 1975 Universiti Teknologi Malaysia.
    2. New campus in Johor 1985, Idea to become RU in 2001 (wowww the main idea basically from Dato’ Zainai). In 2006, Government announce 4 Research Universiti (UM, UPM, UKM, USM) and finally  from 10th June 2010 – UTM become a Research University.
    3. PGU History
      1. PGU 2012-2020. PGU 1(2012-2014), PGU 2 (2015-2017 – comprehensive) and PGU 3 (2018-2020).
      2. PGU 3 2020-2025 – now we are here!
      3. Then 6 KFA are aligned based on PGU 3.
    4. Standard flow to develop the strategy.
      1. Part 1A: Understanding the status of the Organization
      2. Part 1B: Understanding environment & SWOT analytsis
      3. Part 1C: Envisioned future, core prupsoses and core values – vision & mission.
      4. Part 2A …
    5. Key Questions to answer
      1. What is FTIR core business – UTM core business is teaching, research and community contributions. Then FTIR need to align and focus within it.
        1. Academic – Executive & Profesional Program, executive program, academic teaching for profesional, industry based academia, life-long learning.
        2. Research – penyelidikan dan penerbitan, solve industry problem, industrial based problem, industry driven research,
        3. Services – consultation, capacity building, BATC, USR
        4. People – prominet & experienced staff, vibrant academia,
        5. Discipline – multi-disciplinary, industry relevant multi-discipline.
      2. Keyword for FTIR
        1. Money concious, income generator
      3.  Strength
        1. Multidisciplinary
        2. Strategy location – KL
        3. Prominent Staff – expert
        4. Good brand #UTMRazak & QS Ranking
      4. Weaknesses
        1. Occupational stress – too many in my plate
        2. Superficial synergy
        3. Huge skill gap
        4. Internal long process
        5. Limited internal guidelines* policy
        6. Poor succession planning
        7. low student intake for student program
        8. Low number of professors
        9. FTIR is not well branded
        10. Enhancing of initiatives & experts in marketing & branding
        11. Insufficient future ready T&L facilities
        12. Lack of research labs’ equipment
        13. Insufficient budget for outbound faculty program.
        14. Insufficient staff/student facilities (vending machine,
        15. Utilization of partnerships with other academic institutions.
        16. Opportunity to develop extended program beyond/after EDGE Diploma, especially for government servant (Create Bachelor program).
      5. Opportunities
        1. Leverage the social media platform available to promote FTIR.
        2. Propose high impact research program – based on multi-disciplinary RG.
      6. Threat
        1. Limited industry & international grants
        2. limited central guidelines & policy. E.g. The policy for Blockchain.
        3. Ranking
        4. Similar program within university
        5. Similar program from other universities
        6. Facilities of other (faculties, institutions and companies)
        7. Competitive inbound programs
      7. Attention to trend and Event
        1. Identify critical trends –
          • Require Higher qualification and professional experience among sfaff,
          • Require more publications and high impact/high index,
          • expected more collaboartion
          • more demand for life long leanring
          • commercialization of academic products
          • KPI-focused performance
          • more services to others
          • more women work force
          • Exposure to entrepreneurship education
          • Trade war between USA and China
          • Technology transofrmation continuous to change our life – 4ir, iot, big data, blockchain, TaaS, Automation.
          • Uncertainties in higher education management.
        2. Identify potential events (confirm berlaku) an unambigious
          • Less funding for public university
          • Drop in world oil price in 2016
          • Coronavirus 2020.
        3. Forecast event and trends
      8. Market Segmentation
        1. Society structure in Malaysia – T20, B40, M40
        2. Society structure & economic sectors – e.g. elite, occupational based.
        3. Then focus for certain market segmentation.
    6. Utilize Multi-discipline of FTIR in problem solving especially for social problem, grants, etc.
    7. Organizational Growth curve (S Curve)
      1. Start up zone
      2. Growth zone
      3. Transformation zone
    8. Addressing National Policy Issues
      1. RMKe 11 2006 –  2020
      2. RMKe 12 2021-2025
      3. PPPM (PT) 2015 – 2015
    9. Others (within UTM)
      1. UTM HCBP 2013 -2020 Human Capital Blue Print
      2. UTM Plan Global 2020 – 2025
      3. Essential & Desired – Knowledge, Skills & Attribute (KSA)
    1. Desired State (Vision/Mission)
      1. Strategic Management is a future-oriented
        1. Envisioned future – mutual & matured engagement between UTMRazak & Industries. So far only a few researchers can do this.
        2. core values – Realitistics.
        3. core purposes – Nurture the nations/Malaysia

Engagement Session with Academic Staff 45 years old & below

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Wahid Omar – 7 Mac 2018 (9.00 – 10.00 pagi)

Motivation

Menjelaskan strategi UTM supaya jangan jadi teka-teki – ketelusan hendaklah datang daripada pihak pengurusan dan kakitangan (akademik).

 

Persatuan Kakitangan Akademik (PKA)

“the future belongs to young people with an education and the imagination to create” Barack Obama

PKA sewajarnya menjadi juara orang-orang bijak. Kurangnya engagement daripada kakitangan akademik berdasarkan kepada peratusan kedatangan ke perhimpunan bulanan. Demi kesinambungan UTM, adalah penting 800 staf akademik yang berumur 45 tahun kebawah (9 Prof, 2 dekan dan Dr Shahrizan sebagai Pengarah CICT).

Pelan Global UTM (PGU) III 2018-2020 – can refer here https://people.utm.my/suraya/?p=738&preview=true

“the future depends on what we do in the present” Mahatma Gandhi

Envision 2025

 

Community Engagement – Towards Five Star Project

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  1. At the end of a project, successful applicant must deliver:
    1. A final report in two formats:
      1. Adobe Reader (.pdf) to be uploaded in RADIS
      2. Microsoft Word (.doc) for promotional purposes
    2. Pictures and short videos of activities (2 minutes) copied in CD
  1. A project has to achieve a minimum of three (3) Star CE Impact Rating in order to contribute to MyRA performance. Thus, it needs to meet 3 minimum requirements:
    1. The community should have a positive orientation towards the programme where the attendance exceed or equal to 80% from the targeted number of participants.
    2. A minimum of three (3) stakeholders’ involvement (i.e. Government Agencies, Industries, Civil Society, NGOs, Learning Institutions, etc.).
      1. Provide evidence that the community consider the programme relevant and needed.
      2. Provide a formal university-community cooperation agreement.
  • The participants exhibit the expected changes based on the objectives of the programme such as change of attitude or increment of knowledge / skills or aspirations.
  1. Additional requirements to achieve four (4) or five (5) Star CE Impact Rating:
  2. The programme results in change of practice where the participants adopt the innovations that were introduced (4 star).
  3. The community is empowered and independently able to sustain the practices that were introduced through the programme without UTM’s assistance (5 star).
  4. Please note that all information will be kept confidential and will ONLY be used for university reporting.

You can refer the CE Form here: CE-Impact-Rating-Form-2017

Pre-TeamTac UTM-AIS 15 January 2018

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UTM-AIS Team Tac Objectives

  1. To share the UTM AIS 2017 journey (bad, good and ugly)
  2. To synergize with diferent school

 

SINERGI 4.0 UTM KUALA LUMPUR

En Mohd Najib (Registrar UTM KL) 9.15 am, Bilik Banquet AIS, Aras 4, Menara Razak, UTM KL

RAZAK SCHOOL (tukar nama lain as gabungan RAZAK-AIS-PERDANA) Gabungan UTM-AIS, Perdana Center and Razak School.

Bengkel perlu bincangkan;

  1. Kewangan (Vot 38) – duit AIS sendiri bagaimana untuk diuruskan.
  2. Lokasi – centralized command for administration
    1. AIS – Aras 5
    2. Perdana – Aras 6
    3. Razak – Aras 7
  3. Staf – akademik dan non-akademik
    1. Pertukaran staf akademik baru
      1. Faculty manager – coming is non-academic staff
      2. IT manager – coming is non-academic staff
      3. TimPengarah – Pn Zaharah might go to other school
  1. Chair – UTM-AIS pakai chair (higher level than director) – must be at least Prof level
  2. Lebihan tenaga setelah gabungan hanya 7 orang dengan keperluan pertambahan staff 3 orang.
  3. Sila cadangkan staf baru untuk marketing, rebranding dsb
  4. Siapa mahu pindah ke tempat baru (especially non-academic staff ) sila apply case by case.
  5. Name of AIS is maintain but instead of School it will become department.
  6. Dean is supposed to support NC for strategical job and head of department will play the bigger roles.

Tentative For 19-21 January 2018 TeamTac  

Morning: Jungle Walk

0730: Depart from UTM (boleh tak gerak pukul 8.00?)

0930: Briefing; warming up and gear up

1030: Cape Rachado Exploration – not meant for race. Mengenal persekitaran dan diri sendiri (perjalanan santai dalam ½ jam) – bawa kasut sukan dan pakaian sukan dan tawakkalillah.

1200: pack lunch – boleh makan di bawah atau di atas cape rachado.

1300: solat jumaat kariah teluk pelanduk

1500: check in (dua katil satu bilik)

 

Afternoon reflections

1545: workshop housekeeping & hose rules

1600: tea break

1615: the good, the bad and the ugly

1830: Dinner

1930: Maghrib & Isyak (berjemaah dan tazkirah)

 

Malam Coffeematics (KAI) – ada KAI yang baru dan kurang sikit daripada tahun lepas.

2040: Coffee Brewing

2140: First topping

2220: Second topping

2240: Third topping

2240: Fourth topping

2300: Coffee Cup Review

2330: Lights out.

 

Day 2

0600: Subuh & Tazkirah

0645: Brisk walking by the beach

0730: Breakfast

Morning – Change Lab

0900: CL 1 (JKP Structure)

1030: Encounter 1

1100: CL2 (JKA Structure)

1200: Encounter 2

1230: Lunch break & Prayer

1400: CL 3 (JKPIKJ Structure)

1500: Encounter 3

1530: Consolidation

1630: Tea break.

Evening – Teambuilding

1700: Teambuilding Black TShirt #bersedia untuk basah.

1900: Maghrib, tahlil & isya’

2100: Dinner – majlis perpisahan (shades of blue) and we got photo booth there

 

Day 3

Dawn-Qiamulail

0515: Tahajjud & witir

0600: subuh & tazkirah

0645: Brisk walking – Dr Ganthan and Dr Saiful

Morning – way forward

0745: Breakfast

0900: resolution and new AIS Organization

1100: conclusion and goodbye

Pemindahan perjanjian & kontrak JPA – Part 1

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Alhamdulillah. Tadi menghantar borang 1 untuk pemindahan kontrak JPA  di unit perjanjian dan pengurusan kontrak, Aras 3, Bahagian Modal Insan, JPA ( Pn Aimi – 03 88853572 email: aimi.shah@jpa.gov.my). Namun bersama-sama dengan borang 1 perlu juga mengemukakan:

1. Surat tawaran daripada IPTA (hanya tawaran jawatan tetap sahaja diterima)

2. Surat pengesahan lapor diri di IPTA – done

3. Salinan buku servis yang disahkan (pastikan di dalamnya telah tertulis tarikh perletakan jawatan. Fotokopi bermula dari mula servis sehinggalah tarikh letak jawatan).

4. Surat pemakluman pelepasan/perletakan jawatan (daripada diri sendiri)

5. Surat terima maklum pelepasan/perletakan jawatan

Rujuk sini untuk dokumen yang berkaitan https://people.utm.my/suraya/wp-admin/post.php?post=518&action=edit

Rujuk sini untuk Pemindahan Kontrak Fasa 2 https://people.utm.my/suraya/wp-admin/post.php?post=533&action=edit

eLPPT – initiatives in 2017

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The staff might get marks on these:

1. Mark indicator for each component input

2.To consider space load in elppt

3. Staff own initiative – e.g. use their own money to get grant, consultation and  -consider for them to claim back.

4. Way forward is going to ‘differentiated career pathway (DCP) in 2018